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HR Support Specialist

Location: Whiteley, UK
Date Posted: 23-05-2017
Fixed Term Contract - HR Support Specialist                                                                                                 ­­­­­­­­­­­­­­­­­­­­­­­________________
Position Overview:  The Fixed Term Contract - HR Support Specialist will cover a period of maternity leave of up to 12 months.  They will work closely with the HR Business Partners and HR Manager providing administrative support to the EMEA HR Team and 3 sites across the southern UK, plus regional offices across Europe, Middle East and Africa.  
This role is involved in all aspects of HR administration and will perform the accountabilities detailed below and other duties as assigned.
  • Benefits administration – for new hires and changes to existing members including Death in Service, Permanent Health Insurance, Private Healthcare, providing data and uploads, arrange quarterly pension meetings, childcare voucher admin etc
  • UK Payroll exceptions preparation and checking
  • New joiner administration – contract assembly, benefits joining paperwork, checking legal right to remain and work in UK, induction meetings, scheduling 30/60/90 day meetings with line managers, flagging end of probation, end of probation letter.  IT access requests etc.
  • Recruitment admin – sifting CVs, LinkedIn searches, phone screening, interview admin, temp co-ordination, recruitment activity tracking, requisition entry and management.
  • Employee contract change letters, salary change letters, AIP letters, for the region
  • Holiday and absence form management – tracking, accruals for Finance, monitoring to ensure legal compliance
  • Training - booking and coordination, materials preparation and distribution
  • All security screening admin – new hires and specific posts on an annual basis - CRB/DBS, credit checks and references.
  • Health and safety co-ordination with external consultant – organising visits, paperwork, training and follow up
  • Reference letter preparation – new starters, leavers, visa and passport applications, tenancy/mortgage references
  • PeopleSoft/myHUB administration for EMEA region – new hires, leavers, reports, changes to dept codes, salaries etc.
  • Long service awards co-ordination
  • EMEA newsletter input
  • Update eShare (SharePoint site) with revised policies or benefits – advertising this, keeping it relevant.
  • Assist in monitoring of performance reviews
  • Strong demonstration of Human Resources working knowledge and experience, especially linked to employee benefits
  • Adept at working with and learning new technologies/systems
  • Excellent communication and customer service skills
  • Focused problem-solving skills, analytical and system thinking ability
  • Project  coordination and management skills
  • A team player, with strong people skills
  • Ability to work in a matrixed environment, multi-task and prioritise work and can work with a variety of internal and external customers simultaneously.
  • Fluent French speaker preferred, must speak fluent English
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